# WhenAvailable > WhenAvailable is a free and easy-to-use group scheduling tool designed to find the best time for people to meet, eliminating the hassle of back-and-forth emails. The primary function of the website is to allow users to create simple availability polls. A user suggests multiple dates and times for an event and shares a unique link with guests. Guests can then visit the link and mark their availability without needing to create an account. Key features include: * Unlimited free availability poll creation. * Ad-free interface. * A clean, mobile-friendly design. * No sign-up or login required for guests to participate. * Automatic time zone detection and conversion for all users. The service is a web-based productivity application offered by WhenAvailable LLC. It is ideal for organizing board meetings, family reunions, team meetings, and social events. The platform also offers premium features for advanced users. ## Website - [whenavailable.com](https://whenavailable.com): A group scheduling and availability tool that simplifies finding a time that works for everyone. It is a free online tool that allows users to create polls and find a time for an event that works best for a group of people. ## Marketing - [Best Scheduling Tool for Effortless Coordination](https://whenavailable.com/best-scheduling-tool): WhenAvailable is a free and easy-to-use group scheduling tool that simplifies finding a time that works for everyone. You can create an availability poll in seconds, simply name your event, choose your preferred time slots and add participants. Our design is clean and user-friendly and shows at a glance which times work for the most people. Works seamlessly on any device, desktop, tablet, or smartphone. ## Use Cases - [Golf Outing](https://whenavailable.com/use_cases/golf): A free online tool for scheduling group activities, allowing users to create polls and find a suitable time for events like golf. - [Board Meeting](https://whenavailable.com/use_cases/board_meeting): A tool for scheduling group meetings without email hassle, allowing users to create polls and find a suitable time for all attendees. - [Book Club](https://whenavailable.com/use_cases/book_club): A free group scheduling tool for organizing book clubs and finding a suitable meeting time. - [Family Reunion](https://whenavailable.com/use_cases/family_reunion): A free group scheduling tool for finding a suitable date for events like family reunions by sending out polls and tracking availability. - [Pickup Basketball Game](https://whenavailable.com/use_cases/pickup_basketball): A free group scheduling tool to help organize pickup games, such as pickup basketball, by creating polls and finding a suitable time. - [BBQ Gathering](https://whenavailable.com/use_cases/bbq): A free online tool for scheduling group gatherings, such as weekend BBQs, without email hassle. - [Tutoring Scheduling](https://whenavailable.com/use_cases/tutoring): A free online tool for hassle-free scheduling one-on-one tutoring sessions. - [Volunteering Organizing](https://whenavailable.com/use_cases/volunteers): A free online tool for organizing your group of volunteers by having them sign up for pre-selected time slots. ## Blog - [Main Blog Page](https://whenavailable.com/blog): A blog offering insights and inspiration on scheduling, productivity, and building connections through shared experiences. - [Best Doodle Alternatives (Free & Paid) | WhenAvailable](https://whenavailable.com/blog/doodle-alternatives): A list of 23 Doodle alternatives for effortless scheduling, featuring free and paid options with various features and integrations. - [How to Host a Virtual Family Reunion | WhenAvailable](https://whenavailable.com/blog/virtual-family-reunion): Learn how to host a successful virtual family reunion by following a step-by-step guide, including setting goals, choosing a platform, and planning engaging activities. - [Best When2meet Alternatives for Scheduling | WhenAvailable](https://whenavailable.com/blog/when2meet-alternatives): Explore top alternatives to When2meet for smoother group scheduling, including features, limitations, and recommendations for better meeting time management. - [How to Run a Team Meeting Successfully](https://whenavailable.com/blog/how-to-run-team-meeting): A guide providing 7 effective tips and key steps to run successful team meetings, enhancing collaboration and goal alignment. - [Top Group Meeting Scheduler Apps for 2025 | WhenAvailable](https://whenavailable.com/blog/group-meeting-scheduler): A list of top group meeting scheduler tools for efficient meeting organization and coordination. - [How to Find a Meeting Time That Works for Everyone Easily | WhenAvailable](https://whenavailable.com/blog/find-a-meeting-time): Learn strategies and tips to find a meeting time that works for everyone, reducing scheduling stress and making event planning easier. - [What is Event Scheduling? A Beginner’s Guide | WhenAvailable](https://whenavailable.com/blog/what-is-event-scheduling): A beginner's guide to understanding event scheduling, its benefits, and how to schedule an event effectively. ## Help Center - [Main Help Center Page](https://whenavailable.com/help_center): A resource center providing guidance on using the WhenAvailable group scheduling tool to plan meetings and gatherings. - [How to Create a Poll](https://whenavailable.com/help_center/article_how_to_create_a_poll): A step-by-step guide on creating a poll using the WhenAvailable group scheduling tool. - [How to Add Guests](https://whenavailable.com/help_center/article_how_to_add_guests): Explains the two methods to add guests to a poll on the WhenAvailable platform. - [How to Add and Remove Date/Time Options](https://whenavailable.com/help_center/article_how_to_add_remove_dates): Instructions on adding and removing date/time options for a poll on the WhenAvailable group scheduling tool. - [How to Remove a Guest](https://whenavailable.com/help_center/article_how_to_remove_guest): Learn how to remove a guest from a poll on the WhenAvailable group scheduling tool. - [How to Vote for Guest](https://whenavailable.com/help_center/article_how_to_vote_for_guest): This page explains how to enable and use the premium feature of voting for guests on the WhenAvailable group scheduling tool. - [Different Ways to Visualize Polls](https://whenavailable.com/help_center/article_how_to_alternative_views): Explaining alternative views for summarizing votes in a group scheduling tool. - [How to Hide Views](https://whenavailable.com/help_center/article_how_to_hide_views): This page explains how to keep a poll private by hiding the guest list and/or vote count from other participants. - [How to Create Guest Groups](https://whenavailable.com/help_center/article_how_to_create_guest_groups): Learn how to create and manage guest groups for easy repetition of the same group of guests in polls. - [How to OneTime Premium](https://whenavailable.com/help_center/article_how_to_onetime_premium): This page explains how to upgrade a single poll to OneTime Premium on the WhenAvailable group scheduling tool. - [How to Use Themes](https://whenavailable.com/help_center/article_how_to_use_themes): Learn how to use and customize themes to make your polls look amazing on the WhenAvailable free group scheduling tool. - [How to Add Cover Image](https://whenavailable.com/help_center/article_how_to_add_cover_image): Learn how to upload and use a custom cover image for your poll on WhenAvailable's free group scheduling tool. - [How to Download Poll Data](https://whenavailable.com/help_center/article_how_to_download_data): This page explains how to export poll data in CSV or XLSX format from the WhenAvailable group scheduling tool. - [How to Time Zone](https://whenavailable.com/help_center/article_how_to_time_zone): This page explains how to account for different time zones when using the WhenAvailable group scheduling tool. - [How to Limit Votes](https://whenavailable.com/help_center/article_how_to_limit_votes): Learn how to limit votes per date/time for "Yes only" RSVP polls using the premium feature on WhenAvailable. - [How to Integrate WhenAvailable using API](https://whenavailable.com/help_center/article_how_to_integrate): This page provides information on integrating the WhenAvailable API to create pre-filled availability polls on a website. - [Explore the Theme Selection](https://whenavailable.com/help_center/article_explore_theme_selection): This page provides information on selecting and browsing free themes or background images for use with the WhenAvailable group scheduling tool. ## Create Poll - [Create Poll a Free Poll](https://whenavailable.com/plan): Create a poll by adding a name for the event and choosing preferred date/times for the event. This guide explains the simple steps to create and share an availability poll using WhenAvailable. The entire process is free and typically takes about two minutes to complete. --- ### Step-by-Step Guide --- **1. Navigate to WhenAvailable.com** Start by opening your preferred web browser (such as Chrome, Firefox, or Safari) and go to the homepage at https://whenavailable.com/. **2. Start a New Poll** On the main page, locate and click the prominent button labeled "Create a Free Poll". This will take you directly to the poll creation form. **3. Enter Poll Details** This is where you define your event. You will need to fill out a few fields to give your participants the necessary context: * **Poll Name:** Give your poll a clear and concise title. For example, "Q4 Marketing Strategy Meeting" or "Family Holiday Dinner Planning". * **Description (Optional but Recommended):** Provide more context about the event. You can include a brief agenda, the purpose of the meeting, a physical address, or a video conference link. * **Suggested Dates & Times:** This is the core of your poll. Use the calendar interface to select all the potential dates you want to propose. For each date you select, you can add one or more time slots. Offering a good variety of options increases the chances of finding a time that works for everyone. **4. Share Your Poll** Once you have filled in the details and created the poll, the website will generate a unique, shareable link for you. Copy this link. You can then distribute it to your participants through any channel you prefer, such as: * Email * Group chats (Slack, Microsoft Teams, WhatsApp, etc.) * Text messages * Social media posts **5. Monitor Responses in Real-Time** As participants click your link and mark the times they are available, their responses will be automatically recorded. You can return to your poll's results page at any time using the same link. The page displays a clear grid or table showing all the responses, making it easy to see which date and time is the best fit for the majority of participants. This allows you to quickly identify the optimal time and finalize your event plans. ## FAQ - [FAQ](https://whenavailable.com/contact#faq): FAQ for WhenAvailable ## News - [What is now at WhenAvailable](https://whenavailable.com/news): A news page detailing updates and new features of the WhenAvailable group scheduling tool. ## Pricing - [WhenAvailable - Pricing](https://whenavailable.com/premium): Unlimited number of free polls. A OneTime Premium upgrade to upgrade a single poll, or a Premium, annual subscription, if the user wants to customize the polls with various Premium features and/or make use of inviting a large group of people. ## Contact - [WhenAvailable Support](mailto:support@whenavailable.com): support@whenavailable.com ## Optional - [Terms](https://whenavailable.com/terms): Terms and conditions for using the WhenAvailable event scheduling service. - [Privacy Policy](https://whenavailable.com/privacy): This webpage outlines the privacy policy of WhenAvailable, detailing how the website collects, uses, and protects user information. - [Cookie Policy](https://whenavailable.com/cookie_policy): A webpage outlining the cookie policy and usage of cookies on the WhenAvailable website.